The Lindon City Council held a regularly scheduled meeting on Tuesday, December 2, 2003 at 7:00 p.m. in the Lindon City Center, City Council Chambers, at 100 North State Street, Lindon, Utah.

Conducting: Larry A. Ellertson
Pledge of Allegiance: Alex Claunch, Troop #1178
Invocation: Lindsey Bayless

PRESENT

Larry A. Ellertson, Mayor
Jeff Acerson, Councilmember (arrived at 7:33 p.m.)
H. Toby Bath, Councilmember
Lindsey Bayless, Councilmember
James A. Dain, Councilmember (arrived at 8:33 p.m.)
Ott H. Dameron, City Administrator
Venla Gubler, Administrative Clerk

ABSENT

Jerald I. Hatch, Councilmember
Kevin Smith, Planning Director

The meeting began at 7:10 p.m.

MINUTES

The minutes of the regular meeting of October 21, 2003 and the special meeting of November 11, 2003 will be reviewed.

The review of the minutes was moved to later in the meeting when a quorum would be present.

OPEN SESSION

One of the Scouts present in the audience asked why Lindon did not have very many sidewalks. Mayor Ellertson replied that developers of new subdivisions are responsible for putting in new sidewalks. He explained that these improvements were not required in the early days of Lindon. This is the reason that many areas of Lindon do not have sidewalks. If residents want sidewalks in front of their homes, they have to pay for them. He asked the young man if he knew the theme of Lindon. He explained that there are some residents that like the country atmosphere promoted by Lindon and they do not want sidewalks in front of their homes. He asked if there were other questions.

Mr. Bruce Carpenter, chairman of the Planning Commission and Commissioner-Elect, asked Mayor Ellertson about the coming commitment to broadband through UTOPIA. Mayor Ellertson responded that the Council will be making a decision in the next month on whether to continue with the process. He noted that principals of the consortium are checking with bonding agencies. He mentioned that part of the backing may require a commitment on the part of the City. He was asked if there was a specific amount mentioned. Mayor Ellertson replied that an amount had not been specifically determined. He noted that the Council is interested in finding out the interest of the residents in this proposal.

Mr. Harlow Clark, newspaper representative, asked how Comcast will affect this decision. Mayor Ellertson commented that Comcast has recently unveiled upgrade plans. Mr. Carpenter commented that DSL is expanding also. Mr. Dameron explained that there had been studies performed in which "take rates" had been estimated. Mr. Carpenter commented that there had been wireless internet expansions based on the same studies. He acknowledged that there is a need, but the question is at what cost and what technology. Mr. Dameron commented that the plan is to give the consumer a choice. Mr. Clark noted that price is a consideration for consumers. Mr. Dameron observed that the intent is to make the providers more competitive and leave room for more than one provider. Mayor Ellertson invited the audience and Council to the Open House on Thursday, December 11 where principals of UTOPIA and industry promoters would be on hand to answer questions.

MAYOR'S COMMENTS/REPORT

Mayor Ellertson commented that he had no further report for tonight.

CONSENT AGENDA - No Items

CURRENT BUSINESS

1. Report - "Lindon Days" Final Report. The Chairs of the "Lindon Day Celebration" for 2003, Bruce and Lisa Armstrong, will present their final report to the City Council for the activities conducted this year along with their recommendations for the future.

Bruce and Lisa Armstrong presented their report on the Lindon Days Celebration. Ms. Armstrong distributed a copy of the budget and the event booklet. She showed the Council how the amended budget compared to the projected budget. She noted that there was a balance left in the account this year. She pointed out various events that had gone particularly well and those that need improvement. She suggested that the event program booklet is one item that requires a lot of effort and might be reduced to a two page black and white list. Mr. Armstrong commented that the time spent on this item is not "time effective." Ms. Armstrong noted that four people had devoted their time to this particular project. The Armstrongs informed the Council that the funding for the booklet had been short until one of the professionals at the printing company had sold more advertising.

(Councilmember Acerson arrived at 7:33 p.m. A quorum was now present.)

Ms. Armstrong asked the Council for suggestions. She commented that they have enjoyed their stint as chairpersons and would like to continue to be involved–just not as the chairs. She noted that she would like to recognize the businesses and individuals that contributed in a major way. She listed some of them for the Council. Mayor Ellertson commented that he felt an award would be fine. Councilmember Bayless asked if she wanted the awards presented at a Council meeting. After discussion, it was decided to present the awards during a visit to the business.

Ms. Armstrong suggested that more advertising may help notify the citizens of Lindon and bring more participation. She proposed that the City buy banners to put on the streetlights. She also suggested changing the scheduling to another week. She explained that the Utah County Fair is the same week in August. She felt that the attendance from both vendors and residents would be better. She suggested that the chairman position be paid. She observed that this is a huge responsibility and that there may be more volunteers if there was a remuneration. The Council and the Armstrongs discussed these suggestions and the addition or subtraction of various events. The Council thanked the Armstrongs for their time and efforts.

MINUTES

The minutes of the regular meeting of October 21, 2003 and the special meeting of November 11, 2003 will be reviewed.

The Minutes of October 21, 2003 and November 11, 2003 were reviewed. There were no corrections necessary.

COUNCILMEMBER BAYLESS MOVED TO APPROVE THE MINUTES OF THE MEETINGS OF OCTOBER 21, 2003 AND NOVEMBER 11, 2003. COUNCILMEMBER BATH SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED.

2. Review and Action - Confirmation of Planning Commission Appointments. The City Council will discuss and confirm the Mayor's recent appointments to the Planning Commission.

Mayor Ellertson presented the names of Gary Godfrey and Julie Bryner to the Council for approval as new Planning Commission members. The Council discussed the recommendation and the terms of the new Commissioners.

COUNCILMEMBER ACERSON MOVED TO APPROVE THE APPOINTMENT OF GARY GODFREY AND JULIE BRYNER AS PLANNING COMMISSIONERS FOR TERMS TO EXPIRE JULY 2005 AND SEPTEMBER 2004 RESPECTIVELY. COUNCILMEMBER BAYLESS SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED.

3. Review and Action - Annual Meeting Schedule. The Annual Meeting Schedule for the calendar year 2004 which includes the meetings for the City Council, Planning Commission, Board of Adjustments, Redevelopment Agency, and the Municipal Building Authority will be presented to the Council for review and approval.

Mayor Ellertson and the Councilmembers discussed the schedule and pointed out some potential conflicts with holidays. Asterisks were added to July 6, September 7, November 2, and December 21.

COUNCILMEMBER BAYLESS MOVED TO APPROVE THE AMENDED MEETING SCHEDULE FOR 2004. COUNCILMEMBER BATH SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED.

4. Review and Action - Quit Claim Deed. This is a request by staff to quit claim a small portion of 150 North Street at approximately 1700 West to Kenny Seng, manager of JKLMN Investments L.C., owner of the adjacent property to the north. Mr. Seng actually deeded this property for the 150 North Street when he developed the industrial subdivision to the north of 150 North. The street has since been redesigned to arc to the south and this portion of the street dedication is no longer needed.

Mayor Ellertson pointed out the particular parcel that was unneeded for road easement since the redesign of 150 North. The Council discussed the parcel and the surrounding properties.

COUNCILMEMBER BATH MOVED TO APPROVE A QUIT CLAIM DEED TO JKLMN INVESTMENTS L.C. FOR A PARCEL IMMEDIATELY NORTH OF THE REALIGNMENT OF 150 NORTH, AND AUTHORIZE THE MAYOR TO EXECUTE THE SAME. COUNCILMEMBER ACERSON SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED.

5. Report - Mid-Year Financial Report. Kristen Colson, Finance Director, will present the mid-year financial report to the Mayor and Council.

Chief Paul's presence in the audience was recognized. He was asked if he had anything to bring up. He replied that things were quiet. The Christmas card list was discussed.

Finance Director Kristen Colson outlined the proposed budget changes. She reminded the Council that some budget issues were delayed temporarily during the budget process last June with the intention of revisiting them mid-year. She reviewed projected sales tax revenue compared to current receipts to date. She noted that current receipts are not seeing as much decline as anticipated. Mayor Ellertson commented that he had reviewed the reports with staff and feels comfortable with the recommendation to approve the changes to the budget. The Council reviewed the information provided.

(Councilmember Dain arrived at 8:33 p.m.)

New businesses and recent issuances of new building permits were discussed. The proposed changes and their impact on the budget was discussed. Councilmember Bayless asked if this issue is proposed for action at the December 16, 2003 meeting. This was confirmed by Mr. Dameron. He commented that a public hearing would be scheduled.

THE COUNCIL REACHED CONSENSUS TO PLACE THIS ISSUE ON THE AGENDA AS A PUBLIC HEARING ON DECEMBER 16, 2003.

COUNCIL REPORTS:

WATER, GENERAL PLAN, BUILDING INSPECTION, ENGINEERING

Councilmember Dain commented that he had no report for tonight.

SEWER, SOLID WASTE, PUBLIC BUILDINGS AND PROPERTIES

Councilmember Hatch was excused.

TRAILS, PLANNING, ZONING, BOARD OF ADJUSTMENTS, ADMINISTRATION

Councilmember Bayless reported that she had received a lengthy email attachment on trails from Mr. James G. Carlson. Some of the other Councilmembers noted that they also had received a copy. The significance of the subject was discussed.

STREETS, SIDEWALKS, PUBLIC SAFETY AND COURT

Councilmember Bath commented that one of the "counters" at 2600 West near the freeway had broke loose. He asked Chief Tom Paul if he had anything to add. Chief Paul thanked the Council for the snow and ice removal efforts. He asked if the Council was aware of a particular business activity of a local business. The Council was not aware and asked for more information. Chief Paul replied that he would contact Mr. Dameron the next day with this information.

PARKS, RECREATION, EMERGENCY MANAGEMENT, LINDON FAIR, NEWSLETTER

Councilmember Acerson commented that he had nothing to report tonight.

ADMINISTRATOR'S REPORT

Mr. Dameron:
1. Displayed a computer rendition of the proposed bridge at the Deer Creek Dam.
2. Reminded the Council of the invitation to Comcast at noon on December 3, 2003.
3. Noted that the City Christmas Party would be Friday, December 5, 2003, 6:30 p.m., at the Somewhere Inn Time.
4. Commented that the Mayor's Open House is scheduled for December 11, 2003 at 7:00 p.m. Representatives for UTOPIA will be on hand to answer questions.
5. Informed the Council that Armand Johannsen is ready to submit a design for the "Welcome to Lindon" sign at Les Schwab.
6. Reported that Rocky Mountain Elementary School has been approached about a donation of the books in the basement of the City Center. They have gratefully accepted this donation.

COUNCILMEMBER DAIN MOVED TO APPROVE THE PAY VOUCHERS. COUNCILMEMBER BATH SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED.

ADJOURN

COUNCILMEMBER BATH MOVED TO ADJOURN THE CITY COUNCIL MEETING AT 9:10 P.M. COUNCILMEMBER BAYLESS SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED.

APPROVED - December 16, 2003

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