The Lindon City Council held a regularly scheduled meeting on Tuesday, May 4, 2004, beginning with a Work Session at 6:00 p.m., in the Lindon City Center, Council Chambers, at 100 North State Street, Lindon, Utah.

Conducting: Larry A. Ellertson, Mayor

PRESENT

Larry A. Ellertson, Mayor
Jeff Acerson, Councilmember
H. Toby Bath, Councilmember -arrived 6:35 pm
Lindsey Bayless, Councilmember
Bruce Carpenter, Councilmember
Jerald I. Hatch, Councilmember
Ott H. Dameron, City Administrator
Kevin Smith, Planning/Zoning Director
Lile Lavaki, Community Development Clerk

ABSENT

Phil Brown, Chief Building Official

WORK SESSION - 6:00 P.M.

The Mayor and City Council will meet in a work session with the Planning Director and the Chief Building Official to hear a report on the current year and current year data and to discuss issues and concerns for fiscal year 2004-2005.

The Work Session was called to order at 6:22 p.m.

Kevin Smith, Planning Director, displayed an overhead which listed four items he wanted to review with the Mayor and Council. The first item of discussion was the Community Development Department 2003 Annual Report. Mr. Smith highlighted that there were 49 single-family, four two-families, and eight accessory apartments approved and constructed in 2003. There were also a handful of commercial, industrial, and research and business projects that completed the building process. He informed the Mayor and Council that the new housing market it slowing down in Lindon, however, the commercial and industrial markets are picking up as shown in the "Building Permits Issued" chart. There was a discussion of current projects under construction.

(Councilmember Bath arrived at 6:35 p.m.)

Mayor Ellertson referred to page four, Building Department Revenues vs. Expenditures, and asked for clarification of the salaries and wages amount. Ott Dameron, City Administrator, explained that the amount represents two full-time employees, one 1/2 of the full-time administrative secretary, and one 1/2 of the part-time clerk wages. The Mayor asked if using interns has been productive. Mr. Smith replied yes. He explained that the interns are investigating complaints and performing code enforcement duties.

Mr. Smith directed attention to page seven, Planning Commission Statistics 2003. He commented that a lot of work was done this year. The Mayor stated that many hours were spent on some of the projects. Mr. Smith agreed. He also explained the 2003 Code Enforcement Report and the types of violations. Councilmember Acerson commented on the police report and the reported violations. Mr. Smith mentioned that Orem City has a full-time employee whose sole responsibility is code enforcement. Councilmember Carpenter asked for an explanation of the code enforcement process. Mr. Smith explained the process and noted that he gives offenders time to comply.

The second item discussed was the GIS Champion Program. Mr. Smith informed the Council that this program would be split between Public Works and the Planning/Zoning department. Gateway Mapping, whom the City currently pays for mapping needs, would provide the service for a certain number of hours per month. Mr. Smith noted that this will allow the city to keep its zoning maps updated. He explained that the County used to provide this service for him free of charge, however, they have discontinued. But, once Gateway Mapping updates this information, the City could reduce the hours needed for the program. One of the issues he mentioned is that the city does not have the $4,000 plotter used to update maps. However, Gateway Mapping has the equipment and the expertise needed. Mayor Ellertson asked Mr. Dameron if this program could help with inventory of city water and sewer systems, stop signs, etc. for accounting purposes. Mr. Dameron replied he would confirm with the city engineer. The Mayor also asked for a cost for the program and Mr. Smith replied approximately $7000.

The third item Mr. Smith discussed was the Planning Director Vehicle Allowance. He noted that the Public Works Department is in need of more vehicles and the Planning/Zoning department has a 2001 Dodge Dakota truck with low mileage and in good condition that it can do without. However, his job requires him to travel outside of the city several times a week. And twice a week, he is required to return to the office for evening meetings. He struggles with which vehicle he should take home. He mentioned the cost of fuel and maintenance for this vehicle are low.

The fourth item discussed was the need for a Website Consultant. Mr. Smith explained to the Mayor and Council that the City's website is substandard. A good portion of the clerks time are spent faxing or e-mailing ordinances to those who had first tried accessing the information online. He mentioned that he and Venla Gubler, Administrative Clerk, have discussed this issue and have determined that staff lacks the expertise needed to load maps and more complicated documents on the website, however, once they are online, Ms. Gubler could maintain the site. He also mentioned that due to the current work load, staff does not have the time needed to spend on the website. Mr. Smith observed that once the assistant treasurer position is filled, that position would takeover business license which will free up Ms. Gubler to spend more time on the website. There was a discussion of the increase number of businesses in the City and the time and effort needed to follow up with the businesses. Mr. Smith noted that having a website consultant, participating in GIS Champion Program, and having Ms. Gubler maintain the website will save the city thousands of dollars.

Mayor Ellertson and Councilmember Bath expressed gratitude to Mr. Smith for his efforts and for attending. Mr. Smith thanked the Mayor and Council for their support.

REGULAR SESSION - 7:00 P.M.

Conducting: Larry A. Ellertson, Mayor
Pledge of Allegiance: Larry A. Ellertson, Mayor
Invocation: Jeff Acerson

PRESENT

Larry A. Ellertson, Mayor
Jeff Acerson, Councilmember
H. Toby Bath, Councilmember
Lindsey Bayless, Councilmember
Bruce Carpenter, Councilmember
Jerald I. Hatch, Councilmember
Ott H. Dameron, City Administrator
Kevin Smith, Planning/Zoning Director
Lile Lavaki, Community Development Clerk

ABSENT

The meeting began at 7:00 p.m.

PRESENTATIONS

1. The outgoing Little Miss Lindon Royalty and the incoming Royalty will make a presentation to the Council.

Miss Ashley Nixon, outgoing Little Miss Lindon, introduced herself and her royalty, Megan Thomas, Jennifer Nebeker, Kelly Combs, and Lauren Brown. The incoming Little Miss Lindon, Savannah Bush intruduced herself and her attendants, Autumn Dowdle, Janelle Matheny, Hillary Merrifield, and Whitney Washburn. Mayor Ellertson expressed appreciation to the outgoing royalty for the fine way they represented Lindon City throughout the State and the fine work they have accomplished this last year. Councilmember Bayless thanked Mrs. Terry Marchbanks for all of her time and hardwork.

2. The Strawberry Days Royalty will make a presentation to the Council

Miss Lizzy Marchbanks, Strawberry Days Queen, introduced herself and her attendants. The Rodeo royalty also introduced themselves and reviewed their calendar of activities with the Mayor and the Council. Miss Marchbanks presented the Mayor and Council with a strawberry cheesecake and thanked them for their time. Mayor Ellertson thanked the royalty for coming and for the delicious gift.

MINUTES

The minutes of the regular meeting of April 20, 2004 will be reviewed.

The Minutes of the regular meeting of April 20, 2004 were reviewed. The following corrections were made:
Page 3, Line 15: Add the word "be" after the word "to."
Page 5, Line 3: Delete the phrase "the only project" and the word "is" after the word "on."
Page 5, Line 35: Add the phrase "with the property acquisition on the south side of the intersection" after the word "proceed."
Page 8, Line 6,7: Replace the phrase "is that water runs downhill" with the phrase "the location of this property is very visible to residents downhill."
Page 8, Line 13: Add the phrase "and he asked Mr. Olsen to comply with these standards" after the word "guidelines."
COUNCILMEMBER HATCH MOVED TO APPROVE THE MINUTES OF THE REGULAR MEETING OF APRIL 20, 2004 AS CORRECTED. COUNCILMEMBER ACERSON SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED.

OPEN SESSION - Citizens Comments

Mr. Cecil Bland of 895 E 400 N, requested a speed hump at 910 E 400 N. He told the Council that people are speeding down the hill and he has had four close calls while trying to pull out of his driveway. He had called the City many times and was told someone would investigate it, however, nothing has been done. Councilmember Carpenter asked if there is a Stop sign at the intersection. Mr. Bland replied no. Kevin Smith, Planning/Zoning Director displayed a map on the overhead of the area and noted that the only street on top of this hill is a cul-de-sac. Councilmember Acerson asked if this were neighborhood people speeding down the hill. The respond was yes. Mayor Ellertson requested the speed trailer be placed at this location and to have the City Engineer review the intersection. The Mayor thanked Mr. Bland for coming and told him the City will study the issue and get back to him.

Kara Pittman of 94 N 1200 E, wanted to know if any discussion has been made with the Forest Service regarding the parcel east of her property. Mayor Ellertson reported that preliminary discussion had been made and the Forest Service is looking at this parcel and a couple others. He explained that the short answer is yes, but it may not be this particular parcel. The City is waiting for the Forest Service's decision and will inform Ms. Pittman. Mr. Smith was asked to print an aerial layout of this parcel for Ms. Pittman

Jeff McClellan of 125 N Canal Drive, explained to the Mayor and Council that he moved to Lindon because he and his wife love horses and the City allows horse property. But, last fall, he was notified about a trail that would cross his property. He had hoped for more dialogue before the trail is built. Now, the City is starting construction. Part of the construction will include putting up fences and closing the canal. He observed that public safety is his main concern. He is worried about spooking horses, kids on bikes, and the area not being wide enough for the trail. He mentioned the unique features on the property and that having two fences there does not fit the area, which will make it aesthetically unpleasing. The Mayor explained that some of the work will not be completed this year. Mayor Ellertson asked if there were other comments. There were none.

MAYOR'S COMMENTS/REPORT

Mayor Ellertson reported that he is making good progress in working to obtain agreements for the continuation of 700 North to the freeway. He suggested that the Council invite the community to discuss transportation. He noted that we as a community will have to make some difficult decisions about this issue. It was decided that Mr.Dameron will contact Darrell Cook of Mountainland Associations of Government (MAG) and invite him to present an I-15 presentation to help educate the public. This meeting is scheduled for June 15, 2004. Mayor Ellertson asked Harlow Clark, member of the press, to help get the word out.

CONSENT AGENDA - No Items

CURRENT BUSINESS

1. Preliminary Plat - Lee Homestead, Plat "A." This is a request by Fred and Joy Lee for preliminary subdivision approval of Lee Homestead, Plat "A," 2-lots, in the R1-20 zone at 190 North 400 West. The Planning Commission recommended approval with one condition.

Ms. Joy Lee was present. Mr. Smith introduced this project and displayed the aerial photo of the area on the overhead. He reported that the Planning Commission approved this R2 Overlay project of two triplexes with one condition. That improvements for 400 West are to be installed with allowance for the pathway system or a bond submitted. There was discussion on whether the improvements should be installed or an assessment paid. Mr. Dameron will ask Mark Christensen, City Engineer, to make a recommendation on the improvements. Ms. Lee was asked if the sheds are staying. The respond was yes. Mayor Ellertson asked for an explanation of the use of the sheds. Ms. Lee explained that she plans to use the sheds for storage of maintenance equipment for the triplexes. There was also a discussion on the condition of the ditches in front and back of the parcel. It was observed that once curb and gutter are put in, the front ditch will be covered.

COUNCILMEMBER CARPENTER MOVED TO APPROVE THE REQUEST BY FRED AND JOY LEE FOR A PRELIMINARY SUBDIVISION LOCATED AT 190 NORTH 400 WEST WITH THE CONDITION THAT THE CITY ENGINEER RECOMMEND WHETHER THE IMPROVEMENTS BE INSTALLED OR A BOND SUBMITTED. COUNCILMEMBER BATH SECOND THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED.

Adjourn City Council Meeting
Convene the Redevelopment Agency Meeting

COUNCILMEMBER BATH MOVED TO ADJOURN THE CITY COUNCIL MEETING AND CONVENE THE REDEVELOPMENT AGENCY MEETING AT 7:55 P.M. COUNCILMEMBER BAYLESS SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED.

Re-Convene the City Council Meeting

BOARDMEMBER BAYLESS MOVED TO ADJOURN THE LINDON CITY REDEVELOPMENT AGENCY MEETING AT 8:05 P.M. BOARDMEMBER BATH SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED.

2. Preliminary Plat - Lindon Park Station, Plat "F." This is a request by FFKR Architects, representing Larry H. Miller, for preliminary subdivision approval of Lindon Park Station, Plat "F," 1-lot, in the PC-1 zone at 500 South Lindon Park Drive. The Planning Commission recommended approval.

Mr. Courtney Ogilvie of FFKR Architects representing Larry H. Miller was present. Mr. Smith introduced this item. He explained that the site had been designed to utilize the expanded detention basin. Mr. Dameron commented that the basin has been enlarged, he added and that there was a discussion of hydroseeding instead of laying sod in the basin. He noted that the contractor was told to lay sod in the detention basin as approved by the Planning Commission and as shown on the Finalized Site Plans.

COUNCILMEMBER CARPENTER MOVED TO APPROVE THE REQUEST BY COURTNEY OGILVIE, REPRESENTING LARRY H. MILLER, FOR PRELIMINARY SUBDIVISION APPROVAL OF LINDON PARK STATION, PLAT "F," 1-LOT, IN THE PC-1 ZONE AT 500 SOUTH LINDON PARK DRIVE. COUNCILMEMBER HATCH SECOND THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED.

3. Resolution #2004-5 - Utility Fee Waivers Extension. This is a request for approval of a resolution which would permit the extension of waivers of certain utility account fees for military personnel called up for duty in the Iraq war.

Mayor Ellertson inquired how the City would know who qualifies for a Utility Fee Waivers Extension. Mr. Dameron explained that the military personnel would have to bring in their order or release papers for documentation The Mayor asked if there were any other comments. There were none.

COUNCILMEMBER BAYLESS MOVED TO APPROVE RESOLUTION #2004-5, UTILITIES FEE WAIVERS EXTENSION. COUNCILMEMBER BATH SECOND THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED.

4. Report - Tentative Budget for 2004/2005. Staff will distribute the Tentative Budget for fiscal year 2004/2005. The Mayor and staff request that work sessions be scheduled during the month of May for discussions of issues related to the new fiscal year budget.

Mr. Dameron presented this item. He informed the Council of the upcoming work sessions for the tentative budget and expressed his desire to have the budget committee meet prior to the work sessions. It was decided that the budget committee will meet May 11, 2004 at 4:30 p.m. The work sessions are scheduled for June 1 and June 15, 2004 at 6 p.m. Mayor Ellertson asked if there were any discussions. There were none.

COUNCIL REPORTS:

WATER, SEWER, SOLID WASTE, HOUSING CONSORTIUM

Councilmember Hatch had no report for tonight.

TRAILS, PLANNING, ZONING, BOARD OF ADJUSTMENT, ADMINISTRATION

Councilmember Bayless suggested the City Council plan a military appreciation event for our men and women who served in the Iraq war. It was decided that the celebration will be called the "Community Appreciation for Our Returning Service Men and Women", scheduled for June 10, 2004 at 6:30 p.m. Mayor Ellertson asked Councilmember Acerson if the Character Connection committee could help plan the event. Councilmember Acerson noted that he would contact Julia Schwerdt and request that they be in charge of the event. He also recommended honoring our service men and women and their families in the Lindon Days Parade by having them ride the floats and participate in the Flag Ceremony. Councilmember Bath suggested having the scout troops put up American Flags along the streets for the June 10 event.

PUBLIC SAFETY, COURT, BUILDING INSPECTION

Councilmember Bath had no report for tonight.

PARKS, RECREATION, ENGINEERING, LINDON FAIR, NEWSLETTER

Councilmember Acerson had no report for tonight.

GENERAL PLAN, STREETS & SIDEWALKS, PUBLIC BUILDINGS

Councilmember Carpenter reported that he had a good experience attending road school with Public Works' staff. He mentioned his desire to discuss ideas for setting road standards for the City. He was also happy to report that staff used their time well, attended all workshops, and were very productive. He told the Mayor and Council that staff expressed appreciation for the City for allowing them to go.

ADMINISTRATOR'S REPORT

Mr. Dameron:
1. Announced that the Engineering Coordination meeting is scheduled for Wednesday, May 19, 2204 at 12 noon, at Public Works.
2. Pointed out the public hearing schedule which had three items listed.
3. Reviewed the Project Tracking List and asked for requests. Councilmember Bayless requested to see John Boyle's Non-Conforming application.
4. Reported on the Recycling Program. The city currently has 157 households signed-up for the program. However, we need 1000 to have a recycling program. It was decided that another reminder is needed in the form of a phone call and utility bill flyer..
5. Shared a request from the cemetery sexton to adopt a fee for double depth burial. The City has been performing double depth burials free of charge.
6. Reminded the Council about Senior Class projects scheduled at the Pleasant Grove High School.
7. Discussed funding for the Trails System. It was suggested that the committee should meet to prioritize segments to be installed.

COUNCILMEMBER BATH MOVED TO APPROVE THE PAY VOUCHERS. COUNCILMEMBER BAYLESS SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED.

ADJOURN

COUNCILMEMBER ACERSON MOVED TO ADJOURN THE CITY COUNCIL MEETING AT 8:58 P.M. COUNCILMEMBER HATCH SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED.

APPROVED - May 18, 2004

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